Privacy Policy

Last updated: [EFFECTIVE DATE]

This Privacy Policy explains how [LEGAL ENTITY NAME] (“we,” “us,” or “our”) collects, uses, and shares information when you use Field Tack (the “Service”). Field Tack is a business-to-business tool for landscaping companies. It is not directed to children.

Field Tack is a tool that businesses use to manage their own operations. Much of the data in Field Tack is information you enter about your employees and customers. For that data you are the controller and we act on your behalf; you are responsible for having a lawful basis to provide it to us.

1. Information we collect

Category	Examples
Account	Your name, email, password (stored hashed), company name.
Company operational data	Crews, employees and pay rates, routes, services and pricing, jobs, visits, time logs, expenses, overhead.
Your customers’ data (you enter)	Client names, emails, phone numbers, addresses, invoices, and payment history.
Payment	Subscription billing is handled by Stripe. We do not store full card numbers; we store limited references (e.g., status, last four) returned by Stripe.
Connected integrations	If you connect them through Maton.ai: deposit-related email from Gmail and accounts/records from QuickBooks, used to match payments and write back accounting entries.
Usage and technical	Log and activity data, IP address, and similar information generated when you use the Service.

2. How we use information

To provide, operate, secure, and improve the Service.
To compute the profitability, scheduling, and accounting figures you request.
To process subscription payments and prevent fraud.
To send transactional messages (for example, password resets, and emails you choose to send to your own customers such as invoices and proposals).
To respond to support requests and to comply with law.

We do not sell your personal information, and we do not use the contents of your connected Gmail or QuickBooks data for advertising or for any purpose other than providing the features you enabled.

3. How we share information (subprocessors)

We share information only with service providers that help us run the Service, under contracts that limit their use of it:

Provider	Purpose
Stripe	Subscription billing and (if you enable it) collecting payments from your customers.
Maton.ai	Connecting your Gmail and QuickBooks to import deposits and write back accounting records, at your direction.
[EMAIL PROVIDER — e.g., Resend]	Delivering transactional and customer-facing email.
[HOSTING PROVIDER]	Hosting the application and database.

We may also disclose information if required by law, to protect rights and safety, or in connection with a merger or acquisition (with notice where required).

4. Google and Intuit data

If you connect Gmail or QuickBooks, the data we access through that connection is used only to provide the reconciliation and accounting features you turned on. Our use of information received from Google APIs adheres to the Google API Services User Data Policy, including its Limited Use requirements. You can disconnect these integrations at any time, which stops further access.

5. Security

We use measures designed to protect your information, including hashed passwords and access tokens, scoped and revocable API keys, server-side storage of integration credentials (never exposed to the browser), and per-company data isolation. No method of transmission or storage is perfectly secure, and we cannot guarantee absolute security.

6. Data retention

We retain your information for as long as your account is active and as needed to provide the Service. After account closure we retain data for a reasonable period to meet legal, accounting, and fraud-prevention obligations, then delete or anonymize it. Records required for financial compliance (for example, payment records) may be retained longer where the law requires.

7. Your rights and choices

Access and export. You can view your data in the Service and export it as JSON at any time.
Correction and deletion. You can edit data in the app, and you may request deletion of your account and associated data by contacting us.
Depending on where you live, you may have additional rights (for example, under GDPR or the CCPA/CPRA) to access, correct, delete, or restrict processing of your personal information, and to lodge a complaint with a regulator. To exercise these rights, contact us at the address below.

8. Cookies and local storage

The Service uses your browser’s local storage and similar technologies to keep you signed in and to remember preferences. It does not rely on third-party advertising cookies.

9. International users

We operate from [JURISDICTION]. If you access the Service from elsewhere, you understand your information may be processed in [JURISDICTION] and other locations with different data-protection laws than your own.

10. Changes to this policy

We may update this Privacy Policy. If changes are material, we will provide notice (for example, by email or in-app) and update the “Last updated” date above.

11. Contact

Privacy questions or requests: [CONTACT EMAIL], [LEGAL ENTITY NAME], [COMPANY ADDRESS].